| Features > Document & Content Management |
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80 to 90 percent of a typical enterprise's knowledge resource exists as
unstructured data in documents, reports, e-mail, graphics, images, audio
and video files. These data sources are largely inaccessible from existing
information systems. DynamicIntranet allows the sophisticated management
of these resources provides access to these unstructured data sources and
unifies the delivery of the content.
The DynamicIntranet Directory
organizes documents, links to Web pages and applications in a topical
hierarchy. With this secure, central repository and comprehensive
knowledge library functions, DynamicIntranet provides
industrial-strength functionality for organizing knowledge. In the
directory, corporate knowledge and information can be easily organized,
shared, and accessed. From Marketing information to Human Resources forms,
this workspace provides the ideal forum for sharing and accessing
corporate information that pertains to all members of an organization. As
a result, users can solve problems more quickly by drawing on best
practice documents and presentations created by their colleagues in other
departments, track market trends and competitive intelligence, and access
a common virtual repository of corporate communications, company
procedures and other general company information provided by the
organization to keep them productive. Many organizations use the directory
to share best practices, policies, procedures, business critical news, and
all of the projects throughout the
enterprise. |
| Key Features |
| Publishing | The IntelliEnterprise Directory creates a forum for the linking of any documents, files, information and bookmarks/links directly with the web browser. All types of files, such as Word documents and Excel sheets, can be published without any HTML knowledge. IntelliEnterprise stores all files in their native file format.
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| Desktop Integration - My Network Places | | WebFolders allow users to access, create, and manage files and folders by adding them to their My Network Places. adenin WebFolders are based on the Web Distributed Authoring and Versioning (WebDAV) protocol. |
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| HTML Editor | The browser-based, feature rich HTML Editor provides a MS Office like user interface for the creation and the update of web pages.
The editor requires no downloads or client side installation and works with Microsoft Internet Explorer 6 and wit web browsers which use the Gecko engine (e.g. Firefox on Linux). |
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| Thumbnail Generation | adenin provides an optional, automatic creation of small preview pictures ("thumbnails") for each topic. The thumbnail generation is not restricted to topics with uploaded images. The thumbnail engine also generates thumbnails for links to web pages, PDF files, Word documents, Excel files, PowerPoint presentations and all other applications which allow saving files with embedded preview pictures.
Thumbnails allow a more attractive presentation and easier recognition of the content.
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| Automatic Information | Information about all new/updated documents can be formatted to appear on the personalized Home Page as "My News" and/or in a personalized newsletters by email or SMS (Notifications). | 
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| Search | Full text search is available in Word documents, Excel sheets, PowerPoint presentations, Acrobat-PDF-files, Text-files and HTML documents. Users will only get matching documents for which they have access permission.
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| Metadata | | For each new document, optional and required metadata (custom document properties) can be added to automatically determine how to categorize a document. Metadata can also be used to filter search results. |
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| Virtual Topic List | | The Virtual Topic List Portlet allows to show all documents with a certain tag from all or selected categories e.g. policies are stored in several categories and they are all tagged with the keyword "policy". A Virtual Topic List Portlet could now be used to show all policies independently of their storage location within the directory. |
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| Image Gallery | | The Image Gallery allows an easy management of images and pictures. It is frequently used to share product images or photos from the last social event, among other uses. | 
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| Version History | | Version History improves efficiency and accuracy by monitoring who accesses your documents and what changes they have made. |
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| Check Out/Check In | | Version control of document changes for easy Group Collaboration. Users can assure that no one else makes changes to the same document while they work on it by "checking" it out temporarily. | 
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| Office Integration | Word, Excel, and PowerPoint files could be directly updated with a single click. Thus, avoiding the common long and confusing procedure of: download, save, edit locally and upload again cycle. As a result, users will update documents more frequently.
The Office Integration requires NO client-side installation. |
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| Drag & Drop Publishing | | Publish or download multiple files with the Drag & Drop feature between WebFolders and local directories. |
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| News | Shows the most recently published topics from one or more categories. Various layout options:
- News list or scrolling news ticker
- Show/hide abstracts
- Create short abstracts ("teasers")
- Show/hide images and/or topic icons
- Selectable number of topics
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| Checked Out Documents Portlet | | lists all documents/topics checked out by the current user. | 
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