Features > Document & Content Management


Document & Content Management

80 to 90 percent of a typical enterprise's knowledge resource exists as unstructured data in documents, reports, e-mail, graphics, images, audio and video files. These data sources are largely inaccessible from existing information systems. DynamicIntranet allows the sophisticated management of these resources provides access to these unstructured data sources and unifies the delivery of the content.

The DynamicIntranet Directory organizes documents, links to Web pages and applications in a topical hierarchy. With this secure, central repository and comprehensive knowledge library functions, DynamicIntranet provides industrial-strength functionality for organizing knowledge. In the directory, corporate knowledge and information can be easily organized, shared, and accessed. From Marketing information to Human Resources forms, this workspace provides the ideal forum for sharing and accessing corporate information that pertains to all members of an organization. As a result, users can solve problems more quickly by drawing on best practice documents and presentations created by their colleagues in other departments, track market trends and competitive intelligence, and access a common virtual repository of corporate communications, company procedures and other general company information provided by the organization to keep them productive. Many organizations use the directory to share best practices, policies, procedures, business critical news, and all of the projects throughout the enterprise.


Key Features
Publishing
The IntelliEnterprise Directory creates a forum for the linking of any documents, files, information and bookmarks/links directly with the web browser. All types of files, such as Word documents and Excel sheets, can be published without any HTML knowledge. IntelliEnterprise stores all files in their native file format.

 


HTML Editor
The browser-based, feature rich HTML Editor provides a MS Office like user interface for the creation and the update of web pages.



The editor requires no downloads or client side installation and works with Microsoft Internet Explorer 6 and wit web browsers which use the Gecko engine (e.g. Firefox on Linux).

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Metadata
For each new document, optional and required metadata (custom document properties) can be added to automatically determine how to categorize a document. Metadata can also be used to filter search results.
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Version Control
Version Control improves efficiency and accuracy by monitoring who accesses your documents and what changes they make. Automated modification workflows help you avoid counterproductive changes and accidental deletions.
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Check Out/Check In
of Documents for easy Group Collaboration.  


Thumbnail Generation
adenin provides an optional, automatic creation of small preview pictures ("thumbnails") for each topic. The thumbnail generation is not restricted to topics with uploaded images. The thumbnail engine also generates thumbnails for links to web pages, PDF files, Word documents, Excel files, PowerPoint presentations and all other applications which allow saving files with embedded preview pictures.

Thumbnails allow a more attractive presentation and easier recognition of the content.



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Automatic Information
Information about all new/updated documents can be formatted to appear on the personalized Home Page as "My News" and/or in a personalized newsletters by email or SMS (Notifications).
 


Search
Full text search is available in Word documents, Excel sheets, PowerPoint presentations, Acrobat-PDF-files, Text-files and HTML documents. Users will only get matching documents for which they have access permission.


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Virtual Topic List
The Virtual Topic List Portlet allows to show all documents with a certain tag from all or selected categories e.g. policies are stored in several categories and they are all tagged with the keyword "policy". A Virtual Topic List Portlet could now be used to show all policies independently of their storage location within the directory.
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News 2
Shows the most recently published topics from one ore more categories.

Various layout options:

  • News list or scrolling news ticker
  • Show/hide abstracts
  • Create short abstracts ("teasers")
  • Show/hide images and/or topic icons
  • Selectable number of topics

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Checked Out Documents Portlet
lists all documents/topics checked out by the current user.